The Netherlands Red Cross (NLRC) supports the Guatemalan Red Cross (GRC) through its Development Plan since 1997. These initiatives are in agreement with the 2009-2012 ‘Together We Can’ International Strategy of the NLRC, the Master Agreement for Cooperation of the Movement for Guatemala as well as the 2007-2011 Inter American Plan of the XVIII Inter American Conference in June 2007. Starting February 2005, the GRC has been implementing projects funded by DIPECHO through the NLRC. The project activities were located in Alta Verapaz in the East of Guatemala, and, in the subsequent project, in the Southwest of Guatemala. After that, the project was located in Retalhuleu, and the DIPECHO VII project was implemented in the Department of Mazatenango. The current programme, DIPVIII, is being implemented in Petén. Another programme being implemented is the Partners for Resilience (PfR), financed by MOFA, which aims at Climate Proof Disaster Risk Reduction and falls within the objectives of the GRC. It is being implemented in the Departments of Quiché and Izabal.
Finally, we are implementing a programme called ‘Resilient Babies’, aiming at the reduction of Infant Mortality, funded by the 3FM Campaign, Serious Request.
NLRC has taken the decision to exit from Guatemala at the end of 2014. This means that we will also pay special attention to our exit-strategy with Guatemalan Red Cross.
Country Delegate Guatemala
40 hours per week
Position in the organisation
- Regional Program Coordinator, based in HQ NLRC, The Hague.
- Managing responsibility: Local staff
Purpose of the position
To represent the Netherlands Red Cross in Guatemala in order to maximise the available resources of the NLRC in providing support to vulnerable people in Guatemala. Projects will be carried out bilaterally. Special attention and responsibility goes towards coordinating and leading a successful implementation of the PfR programme.
Responsibilities/ Key Tasks
1. To represent the Netherlands Red Cross with the National Society in Guatemala, with national authorities, international and national organizations in Guatemala, donor representatives, as well as national and international media.
2. Support the desk in The Hague in all aspects of the implementation and development of the NLRC strategy in Guatemala.
3. Oversee program implementation in according to project proposal(s), taking preventative and corrective action where necessary. Give input for monthly, quarterly and final reports for project(s).
4. Establish and ensure effective working relationships with members of the delegation, members of the Red Cross Red Crescent Movement, GRC HQ, GRC branches, PNSs, beneficiaries, governmental officials and members of the diplomatic representation, in particular the Dutch Mission.
5. Ensure high quality of NLRC visibility through reporting, website contributions and other media.
6. Lead the exit-strategy as planned for Guatemala.
7. Implement and if needed adapt the NLRC strategy in liaison with desk and advisors.
8. Ensure, with field Projects Managers (PM), that budgets are spent according to donor proposals and regulations, and within the appropriate timeframe.
9. In liaison with PMs, financial delegate and desk, make plan and budget adjustment recommendations in line with donor requirements and regulations.
10. Directly supervise, manage and develop team members
11. Advise on recruitment of new staff.
12. Assist PMs in management of program staff, including discipline, and motivation, by creating a good working atmosphere.
13. Ensure the security of all program personnel and NLRC assets in Guatemala
14. Ensure that the implementation of the project is consistent with the proposal approved by the donor.
15. Perform other work-related duties and responsibilities as may be assigned by the supervisor.
1. To ensure the proper implementation of through/by Netherlands Red Cross funded programs and projects according to approved program/project description, planning and budgets and in accordance with the regulations and signed contracts with the respective donors. This includes:
• To support and manage the personnel employed in specific projects (e.g. PfR)
• To support the implementation of other projects,
• To ensure donor specific procurement procedures in the different projects.
• To ensure proper monitoring of the projects and follow-up on recommendations.
2. To ensure sound financial management of the programs/projects funded through/by the NLRC in accordance with the NLRC procedures, systems and administrative manual, and regulations stipulated in signed contracts with the respective donors. Ensure a timely request for the transfer of funds from the NLRC HQs through established procedures and timeframe. See to it that no commitments are made in the field for which no budget approval has been received.
3. To ensure and monitor the planning for the elaboration of program or project proposals and reports. To support the elaboration of these documents and to check the documents on contents and consistency before these are send to the desk. You are requested to share the planning for the elaboration of documents with the desk.
4. To manage the offices of the Netherlands Red Cross, including personnel, fixed assets, financial assets and other resources. In particular:
- Manage and provide support to NLRC delegates in Guatemala.
- Prepare and when necessary review the job descriptions (mission instructions) for international staff in coordination with the desk.
- Manage and provide support to national staff in the NLRC office; prepare proper job descriptions and appraisals (at least once a year).
- Contribute to the elaboration of ToRs and facilitate program audits, evaluations and reviews.
- Ensure that all assets are well registered, maintained, and returned or handed over (after agreement with the desk and donor).
- Monitor the security situation in view of the presence of delegates and staff, and liaise on this subject with the ICRC, the Federation Representative and the National Society. Report all incidents and advise the desk.
5. Provide capacity building and technical support to the HQ and branch staff of GRC, specifically related to the exit-strategy in the process of program cycle management, planning, project implementation and financial management, monitoring, evaluation and reporting.
6. To assist and advice GRC, at HQ and branch level, with the implementation of the PfR programme.
7. To advice GRC staff on Disaster Management matters such as developing training curricula, preparing and implementing the workshops, managing mitigation micro projects, risk and vulnerability assessments, preparing risk maps and public awareness of Disaster Preparedness.
8. In case of disasters the County Delegate will take the following initiatives:
- Assess the need for and possibilities of NLRC support;
- Take action to mitigate the effects of the disaster as far as possible within the settings of the existing projects and in close collaboration with the NS, the Federation, ICRC and PNS;
- Contact the Netherlands Embassy to seek funds to respond to the disaster;
- Contact local or regional offices of e.g. ECHO to seek funds;
- Depending on the availability of donor funds take additional action in coordination with the desk and in close collaboration with the NS and with the Federation, ICRC and PNS.
9. Ensure a good planning and organization of the Office to be able to realize budgeting and reporting in a timely and appropriate way.
10. Ensure that programme progress report (PPR) and cash requests are submitted on time and in appropriate formats.
11. Ensure that the NLRC team is working alongside the National Society to assist in the planning, implementation and monitoring of the approved program activities. Contribute actively in the strengthening of the NS.
12. To represent the Netherlands Red Cross and build and maintain good relations with the National Society, the Federation, the ICRC, national- and international organizations, donor Governments, in particular the EU, and other organizations represented in Guatemala.
13. To report to the Netherlands Red Cross HQ as required and agreed and keep the NLRC HQ regularly informed on in-country/regional developments and on the work of the Office and its representation. The regular information will be done through a summary of the held meetings and or the analysis of the work and living context.
14. To contribute to the development of the NLRC strategy for the country and region. This in close collaboration with the NS and International Federation and in accordance with the Strategy of the Movement, Strategy 2020, the fundamental principles and the Seville Agreement.
15. To ensure that the NLRC participates in the Movement Coordination Platform, and to formulate recommendations for improvements.
16. To represent, if so required, the NLRC in Central America and maintain good relations with the NS of the countries where we operate, the Federation and the ICRC.
17. On request, to prepare in close cooperation with GRC new programme/project descriptions and their budgets.
Requirements and competencies
- University (Masters) Degree or advanced degree;
- Experience of planning and implementing projects
- Experience in writing reports and guideline documents
- 3 to 5 years experience in program management with proven ability to develop, write and present plans and proposals, including financial management, planning, reporting and budget control;
- 3 to 5 years of relevant work experience in developing and managing Disaster Management (preparedness, response and risk reduction) and/or Climate Change programs;
- Experience in participatory and strategic planning and review techniques;
- Skills in analysis and research & development of IEC materials is an advantage;
- Significant experience in program monitoring and evaluation;
- Experience in working with and implementing through local partners;
- Excellent communication and facilitation skills;
- Good knowledge of Spanish and English;
- Experience of working in Central America is preferred;
- Red Cross Basic Training Course or equivalent knowledge is an advantage;
- Practical knowledge of computer skills incl. Word, Excel;
- Demonstrates professional competence, knowledge and understanding of Disaster Management and Climate Change topics (preparedness, response and risk reduction).
- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
- Shows persistence when faced with difficult problems or challenges, remains calm in stressful situations.
- Ability to work with minimal supervision, to develop clear goals.
- Ability to monitor and adjust plans and actions as necessary. - - Excellent interpersonal skills and ability to establish and maintain effective partnerships and working relations in different cultural and organizational settings.
- Strong assessment, analytical and interpretation skills.
Interested parties may send their resumes + short letter of motivation before 5 August, quoting Competition Number 38, to the following e-mail address: firstname.lastname@example.org
For more information about the position you can contact Eef Marije Krol + 31 70 30 53 925.
Job interviews will be planned for the week of 9 September 2013.
While we appreciate all responses, only candidates under consideration will be contacted. We kindly ask not to send in duplicate copies of your resume.