Data Management Systems

When a crisis hits, the organisations best placed to help are often the ones that can answer a simple question fast: who needs what, where, and how much? Without reliable data systems, that question takes too long to answer. Information gets lost in spreadsheets, coordination slows down, and the people who need support wait longer than necessary.

The Netherlands Red Cross works with National Societies to build data systems that solve that problem before it becomes one. The starting point is always a specific operational need: a stock management system for emergency supplies, a case management tool for community health workers, a dashboard that gives programme managers a real-time view of their operation. The goal is always the same, a system that the National Society can run, adapt and own independently once the collaboration ends.

Support follows a structured journey, from co-design through development, piloting and capacity building to full handover, typically completed over 12 months. Where a National Society needs to first assess its broader digital readiness before identifying specific systems to build, that work is supported through digital response readiness.

Support has been provided in more than 20 countries, across emergency response, protracted crisis and development contexts, including Ethiopia, Morocco, Uganda, Zambia, Ukraine and beyond.

How we work together

Support follows a phased approach, moving from design to handover at a pace the National Society can absorb. It can include:

  • Co-designing the data system with the National Society, ensuring the solution reflects operational realities and local needs
  • Co-developing the system, with National Society staff involved throughout so knowledge transfers from the start
  • Piloting the system and building capacity within the National Society team to use and manage it independently
  • Launching the system and providing support during the initial operational phase
  • Handing over full ownership and management to the National Society, with mid-term support available on request

Local example

In Ethiopia, the Ethiopian Red Cross Society used mWater (data management platform) to map water points across two districts in the Somali region, creating a digital overview of water infrastructure that volunteers and planners can use to prepare for floods and droughts.

“The integration of mWater has improved data quality, streamlined reporting processes, and provided real-time insights that support evidence-based decision-making. By making reliable information readily available, mWater has strengthened our capacity to identify risks early, monitor interventions effectively, and facilitate timely actions that enhance community climate resilience.”

, – Matebe Eshete, Emergency Operations Centre (EOC) Coordinator at the Ethiopian Red Cross Society

Contact person

Wessel de Jong

Data & Information Management Coordinator

wdejong@redcross.nl

Resources